ChartOfAccounts

Chart of Accounts

Manage your general ledger accounts

Assets

Current Assets

CodeNamePropertyDescriptionStatusActions
1000Cash - Operating Bank Account—Operating cash account
Active
1010Cash - Security Deposit Trust—Tenant security deposit trust account
Active
1020Accounts Receivable - Rent—Outstanding rent owed by tenants
Active
1030Accounts Receivable - Other—Other receivables
Active
1040Prepaid Insurance—Insurance paid in advance
Active
1050Prepaid Expenses—Other prepaid expenses
Active

Fixed Assets

CodeNamePropertyDescriptionStatusActions
1100Property Improvements—Capital improvements to property
Active
1150Accumulated Depreciation—Accumulated depreciation on property/assets
Active
Liabilities

Current Liabilities

CodeNamePropertyDescriptionStatusActions
2000Accounts Payable—Bills owed to vendors
Active
2010Credit Card - Operating—Operating credit card balance
Active
2020Accrued Expenses—Expenses incurred but not yet paid
Active
2030Tenant Security Deposits Payable—Security deposits owed back to tenants
Active

Long-Term Liabilities

CodeNamePropertyDescriptionStatusActions
2100Mortgage Payable—Property mortgage balance
Active
2110Notes Payable—Other loan balances
Active
2120Construction Loan Payable—Construction or renovation loan
Active
Equity

Equity

CodeNamePropertyDescriptionStatusActions
3000Owner Capital—Initial owner capital
Active
3010Owner Contributions—Additional capital contributions
Active
3020Owner Distributions—Owner withdrawals/distributions
Active
3030Retained Earnings—Accumulated profits retained in the business
Active
3040Current Year Earnings—Net income for the current year
Active
Income

Operating Income

CodeNamePropertyDescriptionStatusActions
4000Rent Income—Monthly rental income
Active

Rental Revenue

CodeNamePropertyDescriptionStatusActions
4010Vacancy Loss—How much are we losing to vacancy?
Active
4012Vacancy Loss - Model—How much are we losing to the model?
Active
4016Gain/Loss to Lease—Rates are above or below market rate
Active
4017Staff/Employee Accommodations—How much are we giving to employees?
Active
4028Bad Debt—Money we recover from collection agencies
Active
4032Concessions - Recurring——
Active
4033Concessions - One Time——
Active

Other Revenue

CodeNamePropertyDescriptionStatusActions
4011Forfeited Deposits——
Active
4035Parking Permit - Contract——
Active
4040Conference & Camp Rents——
Active
4045Guest Room Income——
Active
4050Furniture Rental Income——
Active
4075Utility Income——
Active
4076Utility Package Income——
Active
4085Cable & Phone Income——
Active
4100Late Fees—Late payment fees
Active
4105Laundry and Vending Income——
Active
4115Bank Account Interest Income——
Active
4120Credit Card Convenience Fees——
Active
4121Damages/Resident Bill Backs——
Active
4122Storage Fees——
Active
4123Lease Charges——
Active
4125Short Term Premium——
Active
4135NSF Fees——
Active
4140Miscellaneous Income——
Active
4155Application Fees——
Active
4156Confirmations Fees——
Active
4157Lease Termination Fees——
Active
4165Interest Income——
Active
4175Parking Permit - Daily——
Active
4280Promotional Income——
Active
4340Conference & Camp Food——
Active
Expenses

Capital Expenditures

CodeNamePropertyDescriptionStatusActions
1163Deferred Lease Concessions——
Active
1200Land——
Active
1210Building——
Active
1220Furniture, Fixtures & Equipment——
Active
1235Computer Equipment——
Active
2215Principal Reduction——
Active

Taxes

CodeNamePropertyDescriptionStatusActions
5000Property Tax—Annual property taxes
Active

Insurance

CodeNamePropertyDescriptionStatusActions
5100Insurance—Property insurance premiums
Active

Operating Expenses

CodeNamePropertyDescriptionStatusActions
5200Utilities—Water/electric/gas
Active
5300Maintenance—Repairs and maintenance
Active
5400Management Fees—Property management fees
Active

Salaries & Wages

CodeNamePropertyDescriptionStatusActions
6501Admin Salaries——
Active
6502Maintenance and Grounds Salaries——
Active
6503Leasing Salaries——
Active
6504Res Life Salaries——
Active
6505Food Salaries——
Active
6506Housekeeping Salaries——
Active
6507Overtime——
Active

Payroll Taxes & Benefits

CodeNamePropertyDescriptionStatusActions
6531Admin Taxes and Benefits——
Active
6532Maintenance and Grounds Taxes and Benefits——
Active
6533Leasing Taxes and Benefits——
Active
6534Res Life Taxes and Benefits——
Active
6535Food Taxes and Benefits——
Active
6536Housekeeping Taxes and Benefits——
Active
6545Staff Accomodations——
Active
6546Res Life Staff/Accommodations——
Active

Incentives

CodeNamePropertyDescriptionStatusActions
6551Admin Bonuses——
Active
6552Maintenance and Grounds Bonuses——
Active
6553Leasing Incentives——
Active
6554Res Life Bonuses——
Active
6555Food Bonuses——
Active

Other Benefits

CodeNamePropertyDescriptionStatusActions
6570Professional Development/Training——
Active
6573Leasing Commissions——
Active
6574Temporary Employee - Maintenance——
Active
6575Temporary Employee - Leasing——
Active
6580Recruiting and Relocation Expense——
Active
6590Professional Licensing——
Active

Repairs & Maintenance

CodeNamePropertyDescriptionStatusActions
6600Pool/Hot Tub——
Active
6604Cleaning——
Active
6605Building repairs and supplies——
Active
6606General cleaning supplies——
Active
6610Parking Lot, Gate, Fence——
Active
6615Recreation & Amenities Equip & Repair——
Active
6620R&M Landscaping——
Active
6626Irrigation Repairs——
Active
6630Electrical supplies——
Active
6631Lighting——
Active
6633Ceiling Fans & Fixture Replacement——
Active
6635Plumbing——
Active
6637Hot Water Heater & Boiler Repairs——
Active
6645Exterior Paint-supplies & labr——
Active
6650Keys & Locks——
Active
6655HVAC & Supplies——
Active
6656Appliances parts & repairs——
Active
6660Equipment & small tools——
Active
6665Storage——
Active
6670Roof Repairs——
Active
6675Other Repairs & Maintenance——
Active
6680Uniforms——
Active
6682Linens——
Active
6685Maintenance Supplies——
Active
6686Golf Cart/Vehicle Repairs——
Active
6687Life Safety/Fire Supplies Repairs——
Active
6688Wall Repair——
Active
6689Electrical Repair——
Active

Turn Expenses

CodeNamePropertyDescriptionStatusActions
6700Turn - Interior Paint——
Active
6705Turn - Locks/Keys——
Active
6710Turn - Carpet/Tile Clean/Replace——
Active
6715Turn - Interior Repairs——
Active
6720Turn - Interior Cleaning——
Active
6730Turn - Flooring Replacement——
Active
6735Turn - Temporary Labor Costs——
Active
6740Turn - Window Coverings——
Active

Repairs & Maintenance - Contracts

CodeNamePropertyDescriptionStatusActions
6750Landscaping - Contract——
Active
6752Snow Removal Contract——
Active
6764Elevator Service & Maintenance Contract——
Active
6766Fitness Equipment Contract——
Active
6768Cleaning Contract——
Active
6770Boiler/Chill Water/Generator Contract——
Active
6780Parking Lot Sweeping Contract——
Active

Common Area Contracts

CodeNamePropertyDescriptionStatusActions
6754Security Services - Contract——
Active
6756Campus Transportation - Shuttle Contract——
Active
6758Garbage Service Contract——
Active
6760Exterminating Contract——
Active
6762Life Safety Systems Contract——
Active

Controllable Expenses

CodeNamePropertyDescriptionStatusActions
6755Pest Control Contract——
Active

Common Area Utilities

CodeNamePropertyDescriptionStatusActions
6800Natural Gas - Common Area——
Active
6805Electricity - Common Area——
Active
6810Water/Sewer - Common Area——
Active
6815Telephone Service - Common Area——
Active
6835Cable - Common Area——
Active

Unit Utilities Expense

CodeNamePropertyDescriptionStatusActions
6900Cable - Units——
Active
6905Electricity - Units——
Active
6910Electricity - Vacant Units——
Active
6915Water/Sewer Units——
Active
6920Natural Gas - Units——
Active
6925Telephone Service - Units——
Active
6930Security System Monitoring - Units——
Active
6935Internet Service——
Active

Marketing and Leasing Expense

CodeNamePropertyDescriptionStatusActions
7000Print Ads——
Active
7005Radio/Television Ads——
Active
7006Design Fees——
Active
7010Direct Mail & E Blast——
Active
7012Model Unit——
Active
7015Brochures & Letterhead——
Active
7018Marketing Incentives (Gift Cards)——
Active
7020Promotional and Collateral Items——
Active
7022Referrals & Locator Fees——
Active
7023Renewal Campaign——
Active
7025Signage / Flags / Banners——
Active
7026Event & Sponsorship Marketing——
Active
7030Websites & Internet Advertising——
Active
7031Text Messaging/Phone Advertising——
Active
7033Website Design, Hosting, & SEO——
Active
7038Online Listing Services——
Active
7040Digital Media Advertising——
Active
7042Integrated Marketing Campaigns——
Active
7045Property Branding and Positioning——
Active
7050Public Relations——
Active

Residence Life Expenses

CodeNamePropertyDescriptionStatusActions
7105RA/CA Training——
Active

General & Administrative

CodeNamePropertyDescriptionStatusActions
7200Dues, Licenses, Fees and Permits——
Active
7205Electronic Payment Processing Fees——
Active
7210Resident Screening——
Active
7215Office Expense——
Active
7216Printing Costs——
Active
7220Office Equipment——
Active
7225Bad Debt——
Active
7231Meals & Entertainment——
Active
7240Postage——
Active
7250G&A Uniforms——
Active
7260Other Administrative——
Active

Non-Controllable Expenses

CodeNamePropertyDescriptionStatusActions
7445Garage Taxes——
Active
7535Commercial Management Fee——
Active
7545Commercial Taxes——
Active
8000Management Fee——
Active
8005Asset Management Fee——
Active
8015Legal Fees——
Active
8029Franchise Tax——
Active
8035Property Insurance——
Active
8105Interest Expense - Notes Payable——
Active
8107Interest Expense - Other——
Active
8115Ground Rent——
Active
8117HOA/Condo Dues——
Active
8130Depreciation & Amortization——
Active